How is your e-mail management like?
Well, if you’re having troubles managing your e-mails properly, here are some of the effective tips you can use:
1. Schedule time for e-mails
Reading e-mails hampers productivity, although hecking your email regularly during the day can be an effective way to keep your inbox at manageable levels.
Still the interruption and distraction tht comes from checking your e-mails numerous times a day can disrupt your work flow. This is especially true when you’re busy working on your projects.
Well, no worries. One strategy you can use is to check email only at set points during the day. For instance, you may decide that you’ll only check your email first thing in the morning, before lunch, and at the end of the day.
2. Organize your e-mails before reading
At the beginning of each scheduled e-mail session, sort by sender to spot important messages, then scan subject lines and delete obvious junk.
Delete unnecessary messages, without opening them, before opening and reading high-priority mail. You’d easily know what unnecessary messages are.
They’re usually spam e-mails or auto-alerts you can do without.
Now if you realize later in the day you needed a message, you can still retrieve it, so long as you haven’t emptied the trash bin yet.
3. Use filters
Filters are tools that help you sort out the mail automatically when it gets into your mail.
There are 2 basic things are required for a filter – (1) The term to look out for (2) Action to apply if the term is matched.
Depending on what filter it is, the mail will be automatically sorted into a respective folder / archived. This will minimize the amount of administrative actions you need to do.
4. Unsubscribe from things you don’t read
In your cruising around the web, you probably sign up for a fair share of newsletters and feeds on impulse which you lose interest in afterward.
If you find yourself repeatedly deleting the mail from your subscriptions, it’s a cue that you should just unsubscribe immediately.
5. Use groups
If you mail the same group of people repeatedly, set up a group or email alias. In Outlook, it’s called a Distribution List.
Not only will you save yourself time by not having to type each person’s name when you mail the group, you’ll also set yourself up for easy deleting tactics.
6. Be precise with your words
Do your best to avoid any confusion or misinterpretation within your emails. The more precise you are in the first place, the smaller the chance that the receiver will have to ask you to explain further.
Do it once, do it right.
